AI-Driven Grants Management for the Public Sector
Reimagining Grants Oversight Through Intelligent Automation
Stay Connected with Zolon
© 2025 Zolon Tech Inc. All Rights Reserved.
The Challenge
Labor-Intensive
Traditional grant review processes are labor-intensive, requiring staff to manually inspect each application for completeness and eligibility. The result is delayed funding cycles, inconsistent evaluations, and mounting administrative costs.
Grants Stream replaces these manual checkpoints with an intelligent, automated verification process — accelerating reviews from weeks to hours while ensuring audit-ready compliance and data accuracy.
Solution
Grants Stream Platform
Built entirely on AWS GovCloud, Grants Stream is a secure, FedRAMP-aligned SaaS solution that automates the “first check” and pre-screening stages of the grants management lifecycle. The system ingests, validates, and analyzes grant applications directly from Grants.gov or other submission portals, using advanced AI, NLP, and image recognition to flag missing or inconsistent data before human review.
Automated Eligibility & Completeness Checks
Uses over 95% rule automation to detect missing forms, incomplete fields, and eligibility discrepancies — dramatically reducing manual workload.
Smart Data Extraction
Converts unstructured PDFs into structured, searchable digital records using AWS Textract, enabling rapid, accurate validation.
Natural Language Processing (NLP)
Employs NLP to extract key data elements, summarize narratives, and perform semantic comparisons between applications and program criteria.
Computer Vision & Image Verification
Recognizes and verifies scanned legal or financial documents using integrated image detection and overlay logic.
Topic Modeling & Trend Analytics
Groups proposals by thematic alignment using LDA models to reveal insights across large submission pools and improve decision transparency.
AI-Enhanced Reviewer Dashboard
A secure web portal built with Flask and AWS Cognito for authenticated user access, intuitive reporting, and one-click PDF or CSV exports.
Overview
Architecture Overview
Grants Stream leverages a serverless, containerized architecture for scalability and resilience:
AWS Lambda
AWS Lambda orchestrates workflows.
SageMaker
SageMaker powers AI/ML validation and topic modeling.
Fargate Containers
Fargate Containers execute the core First Check logic.
S3
S3 stores applications, validation outputs, and analytics datasets.
SES & Cognito
SES & Cognito enable secure notifications and user management.
Step Functions
Step Functions define configurable validation logic per grant program.
Proven Results
30%
faster processing of grant applications
25%
fewer manual errors in completeness checks
99.9%
uptime with secure, redundant AWS GovCloud infrastructure
100%
configurable validation rules per funding program
These quantifiable results demonstrate how Grants Stream can modernize grants operations while maintaining strict compliance with federal data, security, and accessibility standards.
Benefits for Agencies
Accelerate Funding Decisions
Process thousands of applications in days, not weeks.
Ensure Compliance
Aligns with NIST, FedRAMP, FISMA, and Section 508 standards.
Reduce Operational Costs
Cut manual verification labor and rework.
Enable Data-Driven Policy
Generate insights into funding patterns, program reach, and applicant demographics.
Extend, Integrate, and Scale
Grants Stream’s open architecture enables seamless integration with:
• Existing grants management platforms (e.g., eGMS, G5, eRA)
• CRM and case-management systems
• Analytics and visualization tools (Power BI, Tableau)
The platform’s modular design supports on-premise, hybrid, or full-cloud deployments — empowering agencies to scale effortlessly as grant volume and complexity increase.
Stay Connected with Zolon