ZAI™ is an AI-powered compliance and evaluation engine that automates and streamlines the government RFI/RFP review process by ingesting solicitations and proposals, validating compliance, and enabling data-driven, audit-ready scoring—dramatically reducing timelines, labor, and cognitive load for contracting teams.
The Acquisition Bottleneck
Federal acquisition teams face:
- Manual, time-intensive RFP/RFI reviews
- High risk of inconsistency and human error
- Significant cognitive and staffing burden
- Lengthy source-selection timelines
- Increased audit and protest exposure
As procurement volumes and complexity increase, legacy manual processes struggle to keep pace—slowing mission outcomes and driving unnecessary cost.
AI Engine Powering Faster, Defensible Evaluations
ZAI is a purpose-built AI platform that automates the most time-consuming and error-prone elements of RFP/RFI evaluation:
- Ingests solicitations and vendor proposals
- Performs automated compliance checks
- Applies data-driven, repeatable scoring models
- Produces defensible, audit-ready outputs
The result is faster, more precise, and more consistent evaluations that outperform traditional manual processes.
Automated Solicitation & Proposal Ingestion
Rapidly processes large volumes of RFPs, RFIs, and submissions with structured extraction and normalization.
Compliance Validation
Automatically checks proposals against solicitation requirements, reducing risk and eliminating manual review bottlenecks.
AI-Driven Scoring & Evaluation
Applies consistent, transparent scoring aligned to evaluation criteria—supporting defensible source-selection decisions.
Audit-Ready Outputs
Generates traceable, explainable evaluation artifacts to support reviews, audits, and protests.
Enterprise-Grade Security & Scalability
Built on a secure, scalable, government-aligned AI development framework suitable for DoD and federal enterprise deployment.
Accelerated Acquisition Timelines
Cuts evaluation cycles from months to weeks
Reduced Labor & Cost
Eliminates thousands of manual labor hours per solicitation
Improved Consistency & Quality
Standardized scoring removes subjectivity
Lower Risk
Defensible, repeatable evaluations reduce protest exposure
Operational Scale
Supports enterprise-wide adoption across commands and agencies
Current State of Labor Burden for (RFP/RFI process) for Government Agency
RFI: ~80 labor hours
RFP: ~300 labor hours
Most of the time is dedicated to manual review and evaluation work, including:
- Proposal ingestion & organization
- Compliance checks
- Technical and management scoring
- Consensus reviews and documentation
~80
labor hours currently required for RFI evaluation
~300
labor hours currently required for RFP evaluation
Conservative Efficiency Gains
60%
reduction in labor hours required for RFI evaluation
50%
reduction in labor hours required for RFP evaluation
For Our largest customer ZAI will reduce:
220,000+
hours saved per year
$22.2M
estimated labor cost savings per year
The Bottom Line
ZAI transforms one of the most complex, time-intensive, and risk-exposed functions in federal acquisition into a faster, more consistent, and defensible process—powered by trusted AI.
By automating RFP and RFI ingestion, compliance validation, and scoring, ZAI enables contracting teams to move at mission speed while reducing workload, cost, and risk. For organizations like Army Contracting Command, this means reclaiming hundreds of thousands of labor hours each year, accelerating source-selection timelines, and delivering measurable cost savings—without sacrificing transparency or trust.
ZAI is not an experiment.
It is an enterprise-ready acquisition engine built for scale, security, and auditability across the Department of Defense and federal government.
Faster evaluations. Defensible decisions. Mission-ready acquisition—powered by ZAI.